Privacy Policy for AcadLink Waitlist

Effective Date: August 26, 2025
Last Updated: August 26, 2025

1. Introduction

AcadLink ("we," "our," or "us") respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, and protect your information when you join the AcadLink waitlist at https://waitlist.acadlink.com.
By joining the waitlist, you consent to this policy.

2. Information We Collect

When you sign up for the waitlist, we collect the following data:

• Contact information: name and email address
• Institutional details: university, department/program, and role
• Technical data: IP address, browser type, and submission timestamp (used for analytics and security)

We do not collect payment details or sensitive personal data at this stage.

3. How We Use Your Information

We process your data for the following purposes:

• Managing and prioritizing early-access waitlist cohorts
• Sending updates, announcements, and early-access invitations
• Improving our platform and onboarding experience
• Ensuring system security and preventing spam or abuse

4. Legal Basis for Processing (GDPR)

If you are in the European Economic Area (EEA), we process your personal data under the following legal bases:

• Consent: You provide consent when joining the waitlist
• Legitimate interests: To improve our platform and manage the waitlist effectively
• Compliance with legal obligations: If required by applicable laws

5. How We Share Your Information

We do not sell, rent, or trade your personal information.

Your data may be shared only with:

• Authorized team members for waitlist and onboarding management
• Third-party service providers like Google Apps Script and Google Sheets, used solely for data processing
• Legal authorities if required by law

All third-party services adhere to strong security and privacy standards.

6. International Data Transfers

AcadLink operates from Canada, and your data may be stored on secure servers located in Canada or the United States via Google infrastructure.
For users in the EU/EEA, we ensure adequate safeguards for data transfers as required by GDPR.

7. Data Retention

We will retain your data until:

• You request deletion, or
• We no longer need it to manage the waitlist and early access process

To request deletion, email info@acadlink.com.

8. Your Privacy Rights

Under GDPR (EU/EEA Users)

You have the right to:

• Access, correct, or update your data
• Request deletion of your data
• Withdraw your consent at any time
• Request a copy of your data (data portability)

Under CCPA (California Residents)

You have the right to:

• Request disclosure of personal information collected
• Request deletion of your personal information
• Opt out of the sale of personal information (we never sell data)

To exercise any of these rights, email us at info@acadlink.com.

9. Security

We use industry-standard safeguards to protect your personal information:

• HTTPS encryption for form submissions
• Secure storage on Google infrastructure
• Restricted internal access

However, no system is 100% secure. Submit only information you are comfortable sharing.

10. Children's Privacy

AcadLink is not intended for individuals under 16 years of age. We do not knowingly collect personal data from children. If you believe we have, contact us immediately to delete it.

11. Changes to This Policy

We may update this policy as we evolve. If we make material changes, we will update the “Last Updated” date and notify you via email or on the waitlist page.

12. Contact Us

For any questions, requests, or concerns about this policy, reach us at:
Email: info@acadlink.com

Terms of Service

Effective Date: August 26, 2025
Last Updated: August 26, 2025

1. Introduction

Welcome to AcadLink!
These Terms of Service (“Terms”) govern your access to and use of the AcadLink waitlist at https://waitlist.acadlink.com (“Waitlist,” “we,” “our,” or “us”).

By joining the waitlist, you agree to these Terms. If you do not agree, please do not join the waitlist.

2. Purpose of the Waitlist

The AcadLink waitlist allows you to:

• Register interest in accessing AcadLink when it launches
• Receive early-access invitations, updates, and announcements
• Help us plan onboarding cohorts for students, researchers, and academic professionals

Joining the waitlist does not guarantee early access or account creation.

3. Eligibility

By joining the waitlist, you confirm that:

• You are at least 16 years old
• You are providing accurate, current, and complete information
• You will not use the waitlist for any unlawful or unauthorized purposes

4. Communications

By joining, you consent to receive:

• Early access invitations
• Product updates and announcements
• Occasional surveys to improve AcadLink

You can unsubscribe from these communications at any time by following the unsubscribe link in our emails or by contacting info@acadlink.com.

5. Data Collection & Privacy

Your use of the waitlist is also governed by our Privacy Policy, which explains how we collect, store, and use your personal information.

By joining the waitlist, you consent to our data practices as outlined in the Privacy Policy.

6. Intellectual Property

All content, branding, trademarks, and materials on the waitlist page are owned by AcadLink.
You may not copy, reproduce, or distribute any part of our website or materials without prior written consent.

7. Disclaimer of Warranties

The waitlist is provided “as is” and “as available” without warranties of any kind, whether express or implied.
We make no guarantees about:

• When or if AcadLink will launch
• Whether you will receive early access

8. Limitation of Liability

To the maximum extent permitted by law, AcadLink shall not be held liable for any damages arising from:

• Your use of or inability to use the waitlist
• Unauthorized access or misuse of your information
• Any delays, changes, or cancellations in AcadLink’s launch plans

9. Changes to These Terms

We may update these Terms from time to time. Any significant changes will be reflected on this page with a revised “Last Updated” date.
By continuing to use the waitlist after changes are published, you accept the updated Terms.

10. Contact Us

For questions or concerns about these Terms, reach us at:
Email: info@acadlink.com